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Officers Duties: |
Incumbents: 2007 |
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President: ·
Conduct the
regular monthly meetings and annual meetings of the Society. ·
Convene and chair
regular meetings of the Executive committee. (4th Wednesday
of the month as required) ·
Call
membership meetings to consider decisions referred from the executive
committee. ·
Appoint
sub-Committees upon the advice of the Executive Committee. ·
Appoint an executive committee, nominating sub-committee
before the end of the calendar year, consisting of the immediate past
president and at least two members of the society in good standing.
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Mark
Jodoin |
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Vice-President: ·
Carry out the
duties of the President as and when required. |
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Immediate
Past President: ·
Provide advice
and support to the executive committee. |
Jeff Cronin |
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Secretary: ·
Record minutes of
regular meetings of the society and executive committee meetings. ·
Deal with the
correspondence of the Society. ·
Ensure that
notices of motion requested by members of the Society are submitted to
the members at least one month in advance of the meeting where the
motions will be tabled. |
Brian
Earl |
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Treasurer: ·
Maintain the
financial records of the Society as required including income and
expenditures. ·
Prepare an annual
budget for acceptance by the committee and the membership at the
annual meeting of the Society. ·
Administer the
Society bank accounts, issue cheques on behalf of the Society to conform
with the annual budget, signed by the Treasurer and countersigned by the
President or Vice President. ·
Ensure that all
expenditures outside the budget, are approved by the members, at a
meeting of the society. ·
Prepare and
submit an annual financial statement accepted by a Financial Examiner
appointed by the Executive Committee, at the February meeting of the
Society. ·
Prepare and
Submit the Registered Charity Information Return required by the Canada
Revenue Agency, no later than six months after the end of the
Society’s fiscal year which on December 31st. ·
Monitor
compliance with the law governing Registered Charities as administered
by the CRA ·
Prepare and
submit the Ontario Annual return. ·
Prepare and
submit applications for City Heritage Funding for operations and
projects. ·
Collect and
deposit book sale monies from the Archives office. ·
Act as treasurer
for Friends of the Archives. |
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Publications
Editor and Custodian: ·
Acts as editor of
Society publications. ·
Ensures that
publications are available as demand dictates and acts as custodian of
stock publications at the Archives. |
Jane Anderson |
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Membership
Director: ·
Maintains
membership lists of all classes of member, showing status with personal
information, protected in accordance with the Personal information
protection policy document of the Society. ·
Accepts
membership applications and solicits renewals, in accordance with the
documentation requirements above. ·
Submits
membership fees to the Treasurer from time to time, supported by a
receipt document showing the amounts submitted and the paid up members
represented. ·
Reports to the
executive committee on the membership levels. ·
Provides name
tags, for new members as required. |
Owen Cooke
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Communications
Director: ·
Issues monthly
news letters to the members including the subjects for presentation at
the monthly meetings. ·
Communicates with
the media on Society matters and promotes the objectives of the Society. |
Coral
Lindsay |
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Three
Directors: ·
Participate in
Executive Committee meetings and sub-committee activities as determined
by the Committee. Chair
sub-committees not chaired by officers responsible for that subject
area. |
Ron Wilson Lucy Martin Brian Killins
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